Law firms have traditionally been ‘paper-heavy’ environments and while firms are better aware of the benefits of going ‘Paper-Lite’, making it a reality has been easier said than done.
A new entrant to the legal services market has made it their mission to enable law firms to digitise paper documents easily and inexpensively. This allows law firms of all sizes to access the myriad of benefits associated with digitised documents;
- reduced data risks
- more efficient operations
- effective remote working
- financial savings
- reduced environmental impact.
Post Partner, powered by Brother, is an innovative scanning solution taking the time, hassle and room for error out of processing the daily post. It effortlessly transfers your daily post to a digital format and then to the correct place in your document/case management system.
This solution has been piloted by a number of innovative law firms across the country over the past 18 months and is now ready to launch to the wider market.
Post Partner has dragged scanning into the 21st Century, reducing the time taken by upwards of 50% and enabling firms to re-deploy staff more efficiently.
Managing Director, Tom Bailey, explains how these benefits are achieved:
“If you consider that a conveyancing case file, by way of example, might include a client care pack, numerous letters, contracts, property information forms, ID, planning and building regulations, compliance paperwork and more, manually scanning, naming, saving and finally ‘dragging and dropping’ each document into its digital file is inevitably going to be a fiddly and time-consuming process. There is also a lot of room for human error.”
“Post Partner removes the majority of these steps thereby increasing productivity and reducing errors.”
An entirely “paper-less” office may still be a longer-term aspiration for many firms, but Post Partner makes a “paper-lite” office easily achievable with immediate effect.
Post Partner also supports new industry standards; the increased focus on information security from the regulators requires firms to take document management more seriously whilst Information Management Standard ISO 27001 requires organisations to adopt a clear desk policy for compliance.
Further, comprehensive digitisation helps firms take a proactive approach to cyber security, business continuity planning and disaster recovery by making documents available to view digitally at any time.
Post Partner can be used as a standalone application or can be integrated with case management software. Integration typically delivers the greatest efficiencies, enabling users to scan, name and direct PDF’s to their intended destination in a matter of seconds.
As part of the launch Post Partner are hosting a FREE webinar on 24th September at 11am to set-out the steps law firms can take to manage paper documents in the office, thereby reducing risk, lowering overheads and improving operations.
This article was submitted to be published by Post Partner as part of their advertising agreement with Today’s Conveyancer. The views expressed in this article are those of the submitter and not those of Today’s Conveyancer
